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Does a Quick Pay generate a check or payment number?

Learn how Quick Pay works in Aclarian and why it does not generate a check number or ACH payment number.

No, a Quick Pay transaction does not generate a payment number in Aclarian.

Quick Pay is designed to record a payment that was made outside of the system, such as an online utility payment or wire transfer. Because the payment was not issued through Aclarian, the system does not generate a check number, ACH number, or other payment number for the transaction.

What Quick Pay is used for

Quick Pay is used to capture payments that have already been completed outside Aclarian so they can still be reflected in the system.

These transactions are used to:

  • Record the payment details
  • Post the transaction to the general ledger
  • Include the payment in reporting
  • Support financial tracking and reconciliation

What Quick Pay does not do

Quick Pay does not issue the payment through Aclarian.

As a result, it does not generate:

  • A check number
  • An ACH number
  • A system-generated payment number

This is expected behavior because Quick Pay is intended for recording an external payment, not creating a new payment within the system.

Where Quick Pay appears

Quick Pay transactions appear in payment-related reports and checklisting reports so the activity is visible for review and reconciliation.

However, those transactions will appear without a payment number.

When to use a standard payment form instead

If you need Aclarian to generate a payment/check number, use a standard payment form that processes the payment through the system.

Examples include:

  • Check Request
  • Invoice Approval Form w/ PO
  • Multiple Payment Form
  • Multiple Payee Form
  • and more!

These payment forms generate payment numbers because the payment is created and issued within Aclarian.

Summary

Quick Pay transactions in Aclarian do not generate a payment number because they are used to record payments already made outside the system. They still post to the general ledger and appear in reports, but they do not include a check number or ACH number. If a payment number is required, the payment should be processed through a standard payment form instead.