--- title: How to Add a New Employee for Payments & Reimbursements description: Step-by-step guide to adding a new employee in Aclarian. Learn how to complete the Employee Form in the Purchasing module --- [Skip to content](https://support.aclarian.com/aclarian-client-support-knowledge-base/how-to-add-a-new-employee-in-aclarian#main-content) English - United States Show submenu for translations [Client Support Portal](https://support.aclarian.com/aclarian-tickets?hsLang=en-us) [![BRANDING ELEMENTS LIBRARY (11)](https://support.aclarian.com/hs-fs/hubfs/BRANDING%20ELEMENTS%20LIBRARY%20(11).png?width=500&height=141&name=BRANDING%20ELEMENTS%20LIBRARY%20(11).png)](https://Aclarian.com) Open main navigation Close main navigation - English - United States Show submenu for translations - [Client Support Portal](https://support.aclarian.com/aclarian-tickets) How can we help you? - There are no suggestions because the search field is empty. 1. [Aclarian Client Support Knowledge Base](https://support.aclarian.com/aclarian-client-support-knowledge-base?hsLang=en-us) 2. [Purchasing](https://support.aclarian.com/aclarian-client-support-knowledge-base/purchasing?hsLang=en-us) 3. [Forms](https://support.aclarian.com/aclarian-client-support-knowledge-base/purchasing?hsLang=en-us#forms) July 13, 2026 # How to Add a New Employee for Payments & Reimbursements **Training Video Available**▶️ Please watch the video for a complete demonstration: [**Employee Form video**](https://youtu.be/URnLWPQgbIo?si=OSEmpuT4VPKWVtbU) **Purpose:** Add an employee to the system to enable reimbursement payments. This record allows employees to appear in payment dropdowns in the Payments module for expense reimbursements. **1.** Go to the **Purchasing** module → **Forms** → **Employee Form**. ![](https://support.aclarian.com/hs-fs/hubfs/image-png-Jul-13-2026-02-34-26-6484-PM.png?width=255&height=309&name=image-png-Jul-13-2026-02-34-26-6484-PM.png) **2.** Fill in the fields (required fields are marked with a red asterisk **\*** ): - **Type** — Select the appropriate category or type from the dropdown menu. - **Employee Name\*** — Enter the employee’s full legal name. This name will appear in dropdowns and on payment documents. - **Employee Email** — Enter the employee’s email address (used for payment notifications where applicable) - **Emp ID\*** — Enter the Employee ID. - **Bank** — Enter the full name of the bank. - **Routing** — Enter the bank routing number. - **Account #** — Enter the employee’s bank account number. ![](https://support.aclarian.com/hs-fs/hubfs/image-png-Jul-13-2026-03-07-12-3268-PM.png?width=670&height=188&name=image-png-Jul-13-2026-03-07-12-3268-PM.png) **3.** Click **Save** at the bottom of the form. **4.** Review all entered information for accuracy. Then click **Submit for Approval**. Once created and approved, this employee record will be available in dropdown selections when creating reimbursement or other payment forms in the **Payments** module. - [Billing/AR](https://support.aclarian.com/aclarian-client-support-knowledge-base/billing-ar?hsLang=en-us#main-content) - [Forms](https://support.aclarian.com/aclarian-client-support-knowledge-base/billing-ar?hsLang=en-us#forms) - [Data Management](https://support.aclarian.com/aclarian-client-support-knowledge-base/billing-ar?hsLang=en-us#data-management) - [Budgeting](https://support.aclarian.com/aclarian-client-support-knowledge-base/budgeting?hsLang=en-us#main-content) - [Forms](https://support.aclarian.com/aclarian-client-support-knowledge-base/budgeting?hsLang=en-us#forms) - [Data Management](https://support.aclarian.com/aclarian-client-support-knowledge-base/budgeting?hsLang=en-us#data-management) - [Reports](https://support.aclarian.com/aclarian-client-support-knowledge-base/budgeting?hsLang=en-us#reports) - [Capital Assets](https://support.aclarian.com/aclarian-client-support-knowledge-base/capital-assets?hsLang=en-us#main-content) - 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