How to Create a Check Request Form

 

Purpose: Use the Check Request form when you need to make a payment that is not tied to a Purchase Order (PO). This is the most common form for one-time or non-PO payments.

1. Go to the Payments module → Forms → Check Request. 

 

 

 

 

2. Fill in the required fields (marked with a red asterisk *):

• • • Vendor Name* — Search and select the vendor from the list of active Vendors
    • Invoice Date — Date shown on the vendor’s invoice.
    • Invoice Number — Vendor’s invoice/reference number.
    • Short Description* — Brief description of the payment (this appears on the check stub).
    • Total Payment Amount* — Enter the full amount to be paid. 

3. Allocate the payment to GL accounts:

• • • Select Account Type (usually Expense).
    • Select Department.
    • Select the correct GL String (account).
    • Enter the Amount for that account.
    • Repeat for additional accounts if needed.

 

4. (Optional) Turn on Auto Pay if you want the system to pay via ACH (if bank info exists) or manual check.

 

 Attach supporting documents: 

• Drag and drop or browse for the invoice, receipt, or backup documentation. 

6. Click Save at the bottom (the form becomes a Draft).

7. Review all information carefully, then click Submit for Approval.