--- title: Understanding how the Equity in Pooled Cash & Pooled Cash Offset works in Aclarian description: Learn how Equity in Pooled Cash, Pooled Cash Offset, and Cash in Bank GL strings are used in Aclarian for fund activity, pooled cash balancing, and payment processing. --- [Skip to content](https://support.aclarian.com/aclarian-client-support-knowledge-base/understanding-how-the-equity-in-pooled-cash-pooled-cash-offset-works-in-aclarian#main-content) English - United States Show submenu for translations [Client Support Portal](https://support.aclarian.com/aclarian-tickets?hsLang=en-us) [![BRANDING ELEMENTS LIBRARY (11)](https://support.aclarian.com/hs-fs/hubfs/BRANDING%20ELEMENTS%20LIBRARY%20(11).png?width=500&height=141&name=BRANDING%20ELEMENTS%20LIBRARY%20(11).png)](https://Aclarian.com) Open main navigation Close main navigation - English - United States Show submenu for translations - [Client Support Portal](https://support.aclarian.com/aclarian-tickets) How can we help you? - There are no suggestions because the search field is empty. 1. 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[Data Management](https://support.aclarian.com/aclarian-client-support-knowledge-base/general-ledger?hsLang=en-us#data-management) May 14, 2026 # Understanding how the Equity in Pooled Cash & Pooled Cash Offset works in Aclarian ## Understand how these GL strings are structured and used for fund level activity, pooled cash balancing, and payment processing. **Below outlines the procedures covering the use of Equity in Pooled Cash, Pooled Cash Offset, and Cash in Bank GL strings within the system:** - Each Fund have **only one Equity in Pooled Cash GL string** for regular system-generated transactions. - The Equity in Pooled Cash account (typically **104000**) is standardized across all Funds. - A corresponding Pooled Cash Offset GL string must exist at the pooled level for each Fund. - Multiple Cash in Bank GL strings can exist at the pooled level to support multiple bank accounts. - Alternative Equity in Pooled Cash accounts (104001, 104002) may only be used for manual journal entries. **Equity in Pooled Cash – Fund Level** - The Equity in Pooled Cash account is typically 104000. - This account is consistent across all Funds. - The standard Fund-level GL string format is: XXX.0000.104000 - This GL string represents cash movement at the individual Fund level. - No additional Equity in Pooled Cash GL strings are allowed for regular transactions. **Pooled Cash Offset – Pooled Level** - Each Fund must have one corresponding Pooled Cash Offset GL string at the pooled level. - Only one Pooled Cash Offset GL string is allowed per Fund at the pooled level. - The Pooled Cash Offset GL string is directly tied to the Fund’s Equity in Pooled Cash GL string. Example: - 801.0000.220500 → Debit (Pooled Cash Offset for Fund 407) - 407.0000.104000 → Credit (Equity in Pooled Cash for Fund 407) These two GL strings must always work together to properly reflect the movement between pooled cash and the Fund.  **Cash in Bank – Pooled Level (Payments)** Multiple bank accounts are supported at the pooled level. This is accomplished by establishing multiple Cash in Bank GL strings under Fund 801, such as: - 801.0000.101000 - 801.0000.101001 - 801.0000.101002 Each Cash in Bank GL string: - Is assigned to a specific bank account. - Is linked to a separate bank reconciliation. - Is selected at the time of payment processing. When payments are processed: - The user selects the appropriate bank account. - The system automatically posts transactions to the associated Cash in Bank GL string. **Use of 104001 or 104002 at the Fund Level** Accounts **104001** and **104002** may only be used under limited circumstances. Permitted use: - Manual journal entries posted directly to the Equity in Pooled Cash account. 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