Skip to content
English - United States
Client Support Portal
  • There are no suggestions because the search field is empty.

What Is a Recurring Journal Entry and How Do I Set One Up?

Learn how recurring journal entries work in Aclarian and when to use them

What Is a Recurring Journal Entry?

A recurring journal entry is a journal entry that posts automatically on a set schedule. You set it up once and the system handles the rest. You do not have to recreate it each time.

This is useful for any transaction that happens on a regular basis.

Common Examples

  • Monthly accruals: Record a utility expense automatically each month. For example, debit Utilities Expense and credit Accounts Payable for $500 every month.
  • Interdepartmental billing: Post internal charges between departments automatically. For example, debit Interdepartmental Expense and credit Interdepartmental Revenue for $1,000 each month.
  • Regular expense allocations: Spread a known cost across multiple periods without manual entry each time.

How to Set One Up

  1. Go to General Ledger -> Forms ->  Journal Entry Form
  2. Look for the Is Recurring? option and enable it
  3. A Frequency section will appear. Choose how often the entry should repeat:
    1. One Time
    2. Weekly
    3. Bi-Weekly
    4. Monthly
    5. Quarterly
    6. Annually
  4. Set an End Date. You can schedule recurring entries up to 10 years in the future.
  5. Assign a user to complete or approve each recurring entry
  6. Fill out the rest of the Journal Entry Form
  7. Save and submit the form for approval

      Once set up, the system will automatically generate the journal entry at each scheduled interval.

      Why Use Recurring Journal Entries?

      • Saves time on routine postings
      • Reduces the chance of missing a regular entry
      • Keeps your financials consistent and accurate